In this Newsletter:

1. Upcoming Officer's Dinner
2. Planning Ahead
3. RSO Harm Reduction Requirement
4. Important Update: Events with External Speakers/Presenters
5. Reminders about Event Registration
6. RSO Officer Resources

Planning Ahead for Spring Quarter
 

Who will pick up where you're leaving off?

Now is a great time to start thinking about the younger members of your RSO who may be great in Officer positions next year. Identifying the next group of leaders within your RSO is crucial for its long-term success. Here are 3 things you may want think about:

Initiative: Look for individuals who take initiative without being prompted. Those who actively contribute ideas, organize events, or volunteer for tasks often make good leaders.

Passion for the Organization's Mission: Are there current members who are genuinely passionate about the organization's mission and goals? Passion can drive motivation and commitment.

Self-Nominations: Ask current members to self-nominate or express interest in leadership roles. This ensures that those genuinely interested step forward.

How will you help prepare new leaders?

Identifying the next group of Officers is important, but equally as important is making sure they're prepared to step into a position of leadership within the organization. Here are two things you may want to start preparing before new leaders are identified:

Succession Planning: Take some time to adequately prepare for transitioning leadership. You may want to: 

• Review your RSO Constitution for any processes/procedures for selecting new officers. Some groups may host elections (which you can do electronically in CrimsonConnect!), others may have interviews hosted by outgoing officers. 
• Map out the timeline for those processes. We suggest you create a timeline that has new officers by week 7 of Spring Quarter, leaving time to transition new officers into their roles, and re-register the organization for next year. 

Knowledge Transfer: Facilitate a smooth transfer of knowledge from outgoing leaders to their successors. Ensuring you have enough time for effective transitions in Spring Quarter can be very helpful. Transitions can include:

• Documenting important information, processes, and contacts so that incoming leaders have a reference for re-creating annual events or progressing on projects that have been started but not completed.
• Hosting transition meetings or workshops where outgoing leaders can share insights, experiences, and key learnings with their successors is also a great idea.
   

Getting ahead of RSO Re-Registration & Room Lottery

RSO Harm Reduction Reminder

Don't forget that every RSO is responsible for at least 25% of their membership completing a Harm Reduction workshop at some point during the year (before the RSO Re-Registration deadline at the end of Spring Quarter). 

More information about the Harm Reduction Requirement can be found here. 

Officers can request a Harm Reduction Workshop for an upcoming RSO meeting here. 

Upcoming Open Workshops:

Speaker Agreements

An important update from the University of Denver's Office of General Council:

If your organization is hosting an event with an external speaker or presenter who does not have their own Speaker Contract or other Terms & Conditions, you will need to fill out the DU Speaker Agreement Form and have your speaker/presenter sign it. This is necessary even if the speaker has agreed to speak/present to your organization for free. 

When you register your event in CrimsonConnect, in the additional questions asked about the event details, be sure to check the "Guest Speaker" box which will prompt additional questions, and in the case of a Non-DU speaker, will provide you with a downloadable, fillable PDF to fill in and have your speaker/presenter sign. 

DO NOT sign the agreement yourself on behalf of your RSO, simply upload it into the Event form and the Student Engagement team will route it to the Office of General Counsel for DU-Signature. 

If you have questions about this agreement or if you need it for your event, please reach out to the Student Engagement Team. 

Don't Stop at Room Reservation - Put your events into CrimsonConnect

We've seen a few RSO events on 25-Live that haven't yet made their way into CrimsonConnect. Please don't forget to use the "Create Event" button in CrimsonConnect to register your RSO events. Registering your events in CrimsonConnect allows the Student Engagement Team to support your event planning if needed, and also is a great way to advertise upcoming events to your peers!

If your event is "pending in draft" - here's how to fix it. 
The person who started the event form should:

• Log into CrimsonConnect
• Find "My Surveys & Forms" near the bottom of the left-hand menu bar of the CrimsonConnect Home Page
• Search for a form called "RSO and FSL Event Registration" - you'll see the name of the event listed as well as a gray "DRAFT" sticker
• Use the pencil icon to pick up where you left off - often times it is between the event information and the additional questions that the Student Engagement team requires. 
• Finish the form by answering all required questions - you should see a purple "Submit" button when you get to the end. 
• Click "Submit"

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