From: RSO Officers
Date: April 18
Subject: RSO Officers - Spring Reminer


CrimsonConnect RSO Officer Newsletter

A moment for reflection:

Does your RSO partner frequently with another RSO with a similar mission? Is there power in numbers that may make it worth considering merging together to make a single organization to better pool resources? 

This is something to consider ahead of RSO Re-Registration, in case bringing together more than one current organization to create a single organization makes sense headed into the 2025-26 year. 

Put this on your calendar!

SPRING QUARTER - IMPORTANT DATES & DEADLINES:

Monday, April 28th:
RSO Re-Registration Opens - priority deadline: Saturday, May 31

RSO Recurring Meeting Driscoll & Community Commons Room Lottery Opens - priority deadline: May 30. The Space Lottery helps ensure you have space for your regular, recurring meetings (weekly, bi-weekly, monthly). Please note we will ask that you place your requests in Momentus and provide the event ID to us in the lottery form - this will make it easier to plot, confirm and/or modify. 

USG elections voting also opens April 28th, and will be open through May 4. 

Friday, May 16th:
Last day to use RSO P-card without prior approval from the Business Office.
If you know you'll have something that requires payment after that date, you MUST email studentcomptroller@du.edu by May 16th to request an exception for end of quarter payment. 


Getting ahead of RSO Re-Registration & Room Lottery

The annual RSO Re-Registration window will open Week 5 of Spring Quarter, alongside the Room Lottery application for recurring weekly meeting spaces in the Driscoll & Community Commons for 2025-26. More details and reminders will be shared regularly in these RSO Officer Newsletters throughout Spring Quarter. 

You can get ahead of the Re-Registration process by preparing a few of the necessary items in advance, and reaching out to the USG Student Organizations Committee for consultation as needed: 

RSO Constitution: Now is a great time to review your RSO Constitution to be sure it accurately reflects the way your RSO conducts business. There are several sections of USG Sample Constitution that are "recommended" or "required". Now may be a perfect time to build those into your documents. 

Here's how you can find your RSO's most recent Constitution Document:
  • Log into CrimsonConnect
  • Navigate to your group's page
  • Find the "Files" section
  • Click on "Uploaded Attachments"
  • If there's a folder within that fold (likely called "Other") click that
  • You should see an archive of past Constitutions that have been uploaded, including the one that was uploaded during Re-Registration last year

Active Membership Roster: You'll be asked to upload a membership roster of those members who will still be active in your organization in 2024-25. You MUST upload this using the provided excel .xls template. 

Advisor Agreement: A new RSO/Advisor agreement form is required. Now is a great time to check in with your RSO Advisor about their interest in continuing as your RSO advisor next year, or to determine if a different faculty or staff person on campus may be a better fit for the needs of the organization. Consider how your Advisor can support your team in the process of transitioning to new officers.


Getting ahead of RSO P-Card Use Deadline & Vendor Payments

The last day for RSO PCard usage will be Friday, May 16th to allow time for expense reconciliation by the SAIE Business Office. Student groups should plan accordingly by requesting funds and purchasing any program materials/supplies in advance using the P-Card checkout procedure through the Community Commons Welcome Desk (as usual). Don't forget to turn in your receipts!!!

Any RSO’s that needs to pay a vendor after the May 16th date will need to submit a written request to the Business Office by emailing studentcomptroller@du.edu prior to the May 16th deadline. 

Failure to comply with this procedure can result in loss of spending privileges or inability to pay vendors. 

As a final, friendly reminder, RSO Advisors should NEVER be using their own credit card, P-Card, or department's P-card to make purchases on behalf of an RSO they advise if the funds will be spent from the RSO's account. 

More questions? Reach out to: studentcomptroller@du.edu

EVENT

RSO OFFICER'S LUNCH

Wednesday, April 30
11:30am - 1:00pm
Community Commons Gallery, Room 1001., Community Commons Ste. 3200 2055 E. Evans Ave, Denver, CO 80208, United States
Link
Add to Google Cal,Outlook,Yahoo,iCal

Join us for a casual drop-in lunch and connect with fellow student organization Officers! This is a great opportunity to grab a bite, ask questions about the re-registration process, and get support from the Office of Student Engagement team. Whether you are new to your role or just need a quick refresher, stop by to get the information and guidance you need.
RSVP

RSO Harm Reduction Reminder

Don't forget that every RSO is responsible for at least 25% of their membership completing a Harm Reduction workshop at some point during the year (before  the end of Spring Quarter). 

More information about the Harm Reduction Requirement, including where your RSO currently stands, can be found here. 

Officers can request a Harm Reduction Workshop for an upcoming RSO meeting here. Please request before the end of Week 4 (Friday, April 25). 

Harm Reduction Workshop Facilitators are once again hosting a the Harm Reduction Summit - 2 weeks of open workshops. Please RSVP in advance so the facilitators know to expect attendees!

EVENT

Harm Reduction Summit: Less Risk. More Fun! (Spring 2025)

Monday, May 5 at 9:00am
to Friday, May 16 at 11:00pm

Series of Harm Reduction workshop offerings open to ALL STUDENTS to support completion of the RSO Harm Reduction Requirement!

Please RSVP to the specific session (listed wihtin this larger event page) that you plan to attend.
RSVP

Additional Open Workshops Coming Up:

Tuesday, April 22
Start End   Event         Location
4:00pm 5:30pm Open RSO Harm Reduction Workshop: Cheers to Consent Private Location (sign in to display)
Thursday, May 1
6:00pm 7:30pm Men in the Movement: Promoting Consent Culture (RSO Harm Reduction Workshop) Private Location (sign in to display)
Screenshot of the Momentus booking website highlighting the place to make an "Express Conference Room & Boardroom" booking

Reserving Tabling Tables in Momentus

As the Conference & Events Services team continues to move forward with Momentus as our space-booking software, booking tabling now "lives" in the "Express Conference Room and Boardroom Bookings" section of the booking site. 

Book space here

EVENT

USG Spring 2025 Debate and Townhall

Wednesday, April 23
4:30pm - 6:00pm
DCB 125 - Marcus Commons
Add to Google Cal,Outlook,Yahoo,iCal

Join us for the USG spring 2025 candidate townhall and debate! Presidential/Vice Presidential candidates will participate in a debate moderated by DU Clarion. Afterwards, constituents will have the opportunity to meet with senator candidates in a townhall style event.

LEARN MORE ABOUT USG ELECTIONS HERE
RSVP

© Copyright University of Denver. All rights reserved.
This email was sent to Email because you are listed as an Officer to one of our Registered Student Organizations. To ensure that you continue receiving our emails, please add us to your address book or safe list.
If you no longer serve as an Officer to an RSO - please reach out to studentengagement@du.edu

Thanks for this email!