In this Message:

1. Org 101 Training Materials & Quiz
2. Upcoming Events & Opportunities
3. Successful Planning & Execution of Events
4. A Quick Note about Momentus
5. Accounting Book in CrimsonConnect

• Office of Student Engagement
• USG Student Orgs Committee
• USG Finance Committee
• USG Diversity Committee
• Student Affairs Business Office (StudentComptroller)

Org 101 Training Materials & Quiz:

Org 101 Feedback Survey:

Since the "feedback" survey that went out after the training was actually the finance quiz, we're requesting your feedback on the Org 101 Training day separately. 

PLEASE SHARE YOUR FEEDBACK HERE

Upcoming Events & Opportunities:

Highlighting some amazing upcoming events an opportunities you don't want to miss:

Join the 4D Student Advisory Boards at DU!

Are you passionate about shaping the student experience at DU? The 4D Undergraduate and Graduate Student Advisory Boards are your chance to lead, collaborate, and make a lasting impact.

💡 What’s the 4D Experience?
DU’s Four-Dimensional Experience focuses on:

• Intellect
• Character 
• Well-Being
• Career & Lives of Purpose

• Committed to collaboration and innovation
• Excited to serve as liaisons between students and university leadership
• Ready to contribute ideas, feedback, and strategic insight

Successful Planning & Execution of Events

Some tips and tricks for great event planning

Naming & Scheduling Recurring Meetings:

Did you know we have over 100 active RSOs on campus? If every one of those RSOs named their recurring meetings "Weekly Meeting" in CrimsonConnect, students would never know where to find your group's meetings.

TIP: When you create your meetings or events in CrimsonConnect it is a good idea to use your RSO's name in the event title if it would otherwise be unclear who's hosting. 

TIP: Don't forget you can use the "Recurring Meeting" option when inputting the date/time information in the Event builder on CrimsonConnect to select dates of recurring meetings. This allows you to build the event once, knowing it will populate to the event list for every date it re-occurs. 

Advertise Events and Meetings in the Pulse:

The Pulse newsletter goes out to all Undergraduate students every Wednesday morning - nearly 1500 individuals opened this week's Pulse newsletter which included a list of upcoming RSO events and meetings that RSOs had requested we advertise. 
TIP: Use the "Advertising - Pulse Newsletter" tag when creating your event so we know you'd like it shared out. 

Track Attendance at Your Events:

Check out this training video which talks about various ways to track attendance at your events starting at the 10minute mark (unfortunately, we do not have the ability to do mobile card-swipes for check ins) - the mobile QR Code check in option is great.

NOTE: Unfortunately, our ability to use card swipes/taps connected to a computer has been hit-or-miss with the configuration that allows those devices to "talk" to CrimsonConnect. As soon as we have those glitches sorted out we'll let you all know how you can borrow card-tappers from Student Affairs for event check ins.  

Inclusive and Accessible Event Planning Resources

Check out this Inclusive Event Planning Guide from the National Association for Campus Activities.

Accounting Book - What Total Do I Look At?

Above is a screenshot of an Accounting Book in CrimsonConnect - here's what you're looking at: 

RED CIRCLE – total allocations/revenues ($1,000) – this is the total amount of dollars that have been recorded in the accounting book feature on CrimsonConnect as having come into the account over the lifetime of using the accounting book feature. 

BLUE CIRCLE – total expenses ($100) – this is the total amount of expenses that have been recorded in the accounting book feature on CrimsonConnect as having been spent from the account over the lifetime of using the accounting book feature. 

GREEN CIRCLE –  total balance ($900) - this is honestly the one you really want to start from/watch, as it accounts for the total allocations/revenues AND expenses over the lifetime of the use of the accounting book feature.

Each summer our team “sweeps” the account of any funding that went unused so the account re-sets to $0, and then in the fall we input the base allocation information – so what’s showing in that Green Circle (assuming nothing else has come in or been spent yet for the school year) should reflect the base allocation amount provided by USG. As you log expenses or funds coming in you’ll see that total balance number update to reflect the expenses or allocations.

TIP: Remember it’s up to you (ideally RSO Treasurers) to log everything else for the year (the only ones our office puts in for everyone is the end of year sweep and the base allocation). 

If your RSO has a Fundraising/Sales account as well, we recommend you maintain a log of that account separately from this one, as those funds do not get swept if unused at the end of the year, but if you log them in here our team can’t tell what’s USG-provided vs. Fundraised so when we reset with the “sweeps” on the accounting books we always reset back to $0 – remember, the accounting book feature isn’t actually “talking” to any of the systems/records maintained on campus for the accounts, so if I “swept” something that was logged in the accounting bookbut lives in the Fundraising/Sales account, that money still actually lives in the F/S account on DU’s records.

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