From: RSO Officers
Date: April 25
Subject: Re-Registration Info & Important Spring Reminders


CrimsonConnect RSO Officer Newsletter

In this Newsletter:

  1. Spring Quarter Dates to Know
  2. RSO Re-Registration Details
  3. Preparing for P-Card Last Day (May 17)
  4. Reminder about P-Card Receipts
  5. RSO Harm Reduction Requirement
  6. Crimson & Gold Awards
We know it's a long newsletter but PLEASE PLEASE read it!! Lots of really important info in here!
Put this on your calendar!

SPRING QUARTER - DATES TO KNOW:

Monday, April 29th:
RSO Re-Registration Opens - priority deadline: Friday, May 31

RSO Recurring Meeting Driscoll & Community Commons Room Lottery - priority deadline: Friday, May 24


Friday, May 17th:
Last day to use RSO P-card without prior approval from the Business Office.

RSO Re-Registration:

The annual RSO Re-Registration window opens ON MONDAY!!! 
Priority deadline is May 31st.

When you log onto your group's page on CrimsonConnect you'll see a blue banner at the top of the page prompting you to re-register your group. We highly encourage incoming RSO Officers to be the ones to re-register for the group - or to be the officers you'll list in the Re-Registration form so we have the most up to date contact information headed into next year.


Documents You'll Need:

Updated RSO Constitution: Each year we expect RSOs to review their Constitution to be sure it accurately reflects the way the RSO conducts business. There are several sections of USG Sample Constitution that are "recommended" (including a new recommended section for making amendments) or "required" - make sure your constitution has what you need.

Active Membership Roster: You'll be asked to upload a membership roster of those members who will still be active in your organization in 2024-25. You MUST upload this using the provided excel .xls template. 

Advisor Agreement: A new RSO/Advisor agreement form for 2024-25 is required. Now is a great time to check in with your RSO Advisor about their interest in continuing as your RSO advisor next year, or to determine if a different faculty or staff person on campus may be a better fit for the needs of the organization. Consider how your Advisor can support your team in the process of transitioning to new officers.

RSO Room Lottery for Driscoll & Community Commons: 

Lottery will open up on Monday with RSO Re-Reg.
This year, we are conducting the RSO Space Lotto for the ENTIRE ‘24/’25 Academic Year. This will help ensure you have a space for your regularly occurring meetings (weekly, bi-weekly, monthly). We are also asking you place your ideal request in 25Live which will make it easier for us to plot, confirm and/or modify. 

 

We will do our best to accommodate your preferred requests, and will reach out if unable to. We will start plotting/confirming/modifying during week 9 with a goal to have your reservations set by May 31st. Should you have any questions, please email them to CCEvents@du.edu


 

In-Person Re-Registration Support:

First of all, there will be food at all of these. But most importantly, we'll be available to walk you through the re-registration process in person, so bring a laptop and the required documents with you.
Monday, April 29
Start End   Event         Location
5:00pm 5:45pm RSO Officers Dinner CCOM 3700
Friday, May 3
12:30pm 3:30pm Re-registration with USG Student Orgs Committee CCOM 3200
Friday, May 17
12:30pm 3:30pm Re-registration with USG Student Orgs Committee CCOM 3200
Friday, May 31
12:30pm 3:30pm Re-registration with USG Student Orgs Committee CCOM 3200

P-Card Usage Deadline:

The last day for RSO PCard usage will be Friday, May 17th to allow time for expense reconciliation by the SAIE Business Office. Student groups should plan accordingly by requesting funds and purchasing any program materials/supplies in advance using the P-Card checkout procedure through the Community Commons Welcome Desk (as usual). Don't forget to turn in your receipts!!!

Any RSO’s that needs to pay a vendor after the May 17th date will need to submit a written request to the Business Office by emailing studentcomptroller@du.edu prior to the May 17th deadline. 

The following groups have events already registered on or after May 17th that likely have some purchasing needs:

Friday, May 17
Event         RSO:
eXpressions Asian Student Alliance
Saturday, May 18
DU Arcade Game Development Society
Color Us in Pride DU Running Club
Wednesday, May 22
Chill, Coffee, & Bagel The Neurodiversity Resource Group
Thursday, May 23
Lunch Packing The Foundation
Peer to Peer & Spring Quarter Closing Daniels Management Group
Friday, May 31
NSBE EOY DINNER National Society of Black Engineers
Wednesday, June 5
N.R.G. End of Year PARTY! The Neurodiversity Resource Group

There are also regular (reccuring) club meetings for the following groups already in CrimsonConnect - if you need to purchase anything for your post-May 17th regular meetings do so before May 17th:
  • Dungeons & Dragons
  • Queer Student Alliance
  • Board Game Club
  • Middle Eastern Student Association
  • Catholic Student Fellowship
  • The Quackmire
  • Cru
  • DU Clarion
  • Do Better: University of Denver
  • DU Radio Station
  • Skintight Outrage
  • DU Writer's Club
  • BRASA @ DU
  • History Club
  • Emergency Medical Services
  • Fandoms
  • American Sign Language Club

Failure to comply with this procedure can result in loss of spending privileges or inability to pay vendors. 

More questions? Reach out to: studentcomptroller@du.edu
Awkward Yeti Brain and Heart Cartoon depicting Brain asking Heart why they are so dramatic and Heart doing a dramatic reading

IMPORTANT Reminder about P-Card Receipts:

We know the end of the year is very busy, but that's no excuse to forget to turn in your receipts.

P-Card receipts MUST be submitted for all P-Card Purchases!!

Repeated failure to submit receipts will result in your RSO being denied future funding and future P-card checkouts (this could affect next year's group - don't do that to them). It is the responsibility of the individual using the P-Card to receive a receipt from the vendor and ensure it is itemized and tax exempt. If you do not get a receipt, it is your responsibility to go back to the vendor and request one to submit on CrimsonConnect within the 3 business day deadline. 

Additionally, The Business Office would like to remind you that P-Card Receipts must be submitted individually! DO NOT group multiple receipts from multiple vendors into a single P-Card Receipt submission. 

Also, please upload receipts as PDFs (apps like "Genius Scan" make this really easy). 

RSO Harm Reduction Reminder

Don't forget that every RSO is responsible for at least 25% of their membership completing a Harm Reduction workshop at some point during the year (before  the end of Spring Quarter). 

More information about the Harm Reduction Requirement can be found here. 

Officers can request a Harm Reduction Workshop for an upcoming RSO meeting here. Please request before the end of Week 6. 

Crimson & Gold Awards 2024

Nominations are Open for Crimson & Gold Awards

Nominate today for the 2024 Crimson & Gold Awards - nomination forms close on May 10th. 

Nominations are open for the following awards:

  • Outstanding Student Organization
  • Outstanding Student Organization Advisor
  • Summit Awards (awarded to one faculty, one staff, and up to 10 graduating students - undergrad or grad/professional). 

(yes you can self-nominate for your organization!)

Informal celebration will take place on Thursday, May 23rd in CCOM 1700. 

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