https://cglink.me/2fC/da7db8dbc60825f604a2bc0beb31a74bf5fd15ecf588396e850c16db47c39b0

https://www.multibriefs.com/briefs/nacaorg/ipg.pdf

https://vimeo.com/586913246/884f0af0f2

https://crimsonconnect.du.edu/saie/get_file.aspx?eid=1e537a63139ff82cc946f63272b1a2fa&tag_id=4116604

In order to reserve spaces, you must be logged onto a University of Denver WiFi connection:

• Most spaces on campus are reservable through 25-Live: https://25live.collegenet.com/pro/du

• For booking space in the Ritchie Center, visit: https://ritchiecenter.du.edu/sports/2020/5/5/plan-an-event.aspx

• For booking space in the Newman Center, visit: https://newmancenterpresents.com/rentals

https://fac-work-orders.du.edu/

Facilities requests include:

• Tables

• Chairs

• Tents

• Small stages

• Trash/Recycling Bins – required for events with 50+ anticipated attendees

• Additional Custodial – required for catered events and events with 50+ attendees

• Brick Paver Permits – required if any vehicles, including food trucks, will be driving on or parking on any brick pathway on campus

https://www.du.edu/digital-media-services/event-media-request.html

https://duflavours.catertrax.com/

https://www.du.edu/parking/special-event-parking/event-parking-request-du

https://cglink.me/2fC/s55967

FOOD & BEVERAGE: You must use Sodexo Catering if you plan to spend more than $500 unless pre-approved by the Sodexo and Driscoll & Community Commons team for an exception.

ALCOHOL: No outside alcohol is allowed. All alcohol served must be provided by Sodexo TIPS Certified staff.

3RD PARTY VENDORS: Outside vendors, or any representative from the restaurant where food was ordered, ARE allowed to enter the Driscoll & Community Commons to either deliver or set up. If they are serving food, they are required to use their own equipment and utensils.

Casino nights or raffles for which an individual attendee does not have the ability to pay more to increase their chances of winning can be hosted by an RSO without any additional approvals required. All attendees must have the same chances of winning (ex: all attendees are provided the same starting number/value of casino chips, or all attendees are provided the same number of raffle tickets upon entry to the event with no ability to purchase additional chips/tickets).

Otherwise, the state of Colorado has specific laws that set forth the obligations that must be met to hold a raffle. The Secretary of State of Colorado has listed helpful information about obtaining a raffle license on their website: https://www.sos.state.co.us/pubs/bingo_raffles/bingoHome.html

The University of Denver requires that a department, student organization, etc. obtain approval of the raffle before applying for a license.

As a large and complex organization with a defined function and legal responsibilities, the University has established policies and procedures to safeguard its educational and larger operational processes, to protect individual and institutional rights and property, and to ensure the safety of all members of the University community. To those ends, and as a private landowner, the University reserves the right to regulate time, place, and manner of campus activities to ensure that the institutional mission, daily functions, and safety are not compromised.

As an educational institution, we are fundamentally committed to the benefits of the robust engagement of a range of facts and information, and of diverse experiences and opinions, through varied modes of inquiry and expression. We recognize and value the difficult tensions between the long tradition of academic freedom, and the larger free thought and speech rights, and the personal and social responsibilities we all hold when exercising them.

More detailed information regarding planning on-campus Demonstrations, Protests and Rallies can be found here: https://crimsonconnect.du.edu/get_file?pid=65b898e6a14b62b077dd7d6bb4b1f526c826da301b87e11f9d1ab6a44abd15da

The University of Denver is committed to providing a fun and welcoming first week on campus for all incoming and returning students each year. As such, RSOs, Fraternities, Sororities, and Club Sports are not permitted to host events during Discoveries Week. To this end, students and organizations are encouraged to participate in University-planned Discoveries Week and Discoveries After Dark programming (such as Rec-Night and the Involvement Fair).

In commitment to our academic partners, we support a quiet and studious environment during exams. RSOs may host Study Breaks during exams, if they so choose. Study Breaks are intended to provide an alternative to events, but not pose a significant distraction to campus. Study Breaks must comply with all the following:

• The activity must be open only to group members

• The activity must last no longer than 2 hours

• The activity must not include any criteria that would trigger "Special Event" registration (registration required 3-6 weeks in advance)

• The activity cannot be ticketed

Student Activities Fees (therefore, funds allocated by USG) or federal or state grant or contract funds, CANNOT be used to purchase alcohol under any circumstance. RSOs MUST register any events where alcohol may be present on CrimsonConnect.Individuals who consume alcohol – either on University Premises or while engaged in University-related activities in the community – must follow the University's policies. These policies are guided by the following beliefs:

• Consumption of alcoholic beverages should be limited to persons of legal age and undertaken only by personal choice.

• Those who choose to consume alcoholic beverages should do so responsibly and in moderation.

• Behaviors related to the misuse of alcohol pose a danger to the individual, members of the campus community, and the learning environment.
• The full University Use and Consumption of Alcohol Policy can be found here: https://www.du.edu/sites/default/files/2023-05/FINA%203.20.010%20Use%20and%20Consumption%20of%20Alcohol.pdf

• The University Tailgate Policy can be found here: https://www.du.edu/sites/default/files/2021-12/ATHL%206.10.020%20Tailgates.pdf

RSOs MUST register any events where minors will be present on CrimsonConnect. Depending on the event specifics, students participating in programs with minors through an RSO event may be required to successfully complete a criminal background check prior to the event being approved.

Any DU student who will be volunteering/staffing the event with minors MUST watch/review this 10 minute video: https://youtu.be/ii6GFUM5xg8

The full University Policy for the Protection of Minors on University Premises can be found here: https://www.du.edu/sites/default/files/2023-06/RISK%202.50.060%20Protection%20of%20Minors%20on%20University%20Premises.pdf

For more information about hosting minors on campus, please visit: https://www.du.edu/youth-on-campus

RSOs wishing to host a public film-screening should work with the Student Engagement Team to properly purchase licensing of movies for public viewing and copyright compliance. This can be done by indicating that there will be a film screening as part of the event in the CrimsonConnect Event Registration form.

The showing of a movie will be considered a "public screening", and thus require the purchasing of screening rights if any of the following is true:

• You will be showing the movie to people other than members of your family or a small group of your friends.

• You will be showing the movie in a place that is open to people other than members of your family or a small group of your friends (for example, a classroom, the Community Commons, Davis Auditorium, AAC 290, etc.), whether any such people attend.

• The film is NOT available through the University Library

• The screening does NOT include an educational component or discussion led by University Faculty

Food trucks may be allowed at events held on Campus or Carnegie Green. When inviting food trucks or similar vendors to campus, please remember the University requires the vendor to have proof of insurance including, and you will be required to provide this as part of the Event Registration form (upload with Contract for the truck):

• General Liability ($1m/$2m) naming DU as an additional insured

• Auto ($1m)

• Work Comp coverage of $1m or statutory limits, if the vendor has any employees

• A valid business license

• Meet or exceed local health regulations - Obtain a copy of the vendor's last health inspection report before contracting with the vendor.

A brick pavers permit is required for trucks that will be driving/parking on any of the brick sidewalks, and the license plate number and weight of the vehicle will be required before a permit is issued. Brick Pavers Permits must be requested through Facilities via the Work Order Form: Event Work Order.

If the food truck is involved in and collecting money as part of a fundraiser, additional conversations with the Student Engagement Team (studentengagement@du.edu) and/or SAIE Business Office may be required (studentcomptroller@du.edu).

If a truck/vendor will be parking on campus, please remember to coordinate with Campus Safety for parking on the sidewalks/fire lanes, and with Parking Services if parking in lots around campus.

General rules and good practices include:

• Glass containers should not be used/sold

• Vendors must store and dispose of the waste they generate (for example, oil from fryers, grease from grills, food waste used in production, wash and rinse water)
• Vehicles should be in good working order (no oil, transmission, radiator, or similar leaks);

• Clean-up can be charged to the vendors or the sponsoring group by Facilities, Parking Services, Campus Safety, and/or Risk Management

• Food Trucks should be responsible for clean-up of the area around the truck. If they do not, the responsibility will fall to the sponsoring group.

Persons not employed or otherwise authorized by the University are prohibited from soliciting funds or signatures, distributing literature or gifts, offering to sell merchandise or services or engaging in any other solicitations or similar activity on university property.

For purposes of this guideline, "Solicitation" or "Soliciting" shall include: peddling or otherwise selling, purchasing or offering goods and services for sale or purchase, distributing advertising materials, circulars or product samples, or engaging in any other conduct relating to any outside business interests or for profit or personal economic benefit on University property or using University resources without University approval, canvassing, seeking to obtain membership in or support for any non-University organization, requesting contributions, and posting or distributing handbills, pamphlets, petitions, and the like of any kind on University property or using University resources (including without limitation bulletin boards, computers, mail, e-mail and telecommunication systems, photocopiers and telephone lists and databases).

RSOs interested in bringing off-campus entities to campus to their student organization events must seek approval from Student Engagement, and the following conditions should apply:

• The off-campus entity's purpose must align directly with the listed mission of the RSO

• The solicitation activity must be noted during the Event Registration process prior to engaging University of Denver community members

• A member of the RSO must remain with the off-campus entity's representatives for the duration of their time on University property

• Representatives from the off-campus entity must abide by all local, state, and federal laws as well as University policies

• The sponsoring student organization will be held responsible and accountable for off-campus representatives' behavior and actions while on University property.

The University of Denver allows DU departments, programs, and registered student, faculty, or staff organizations to reserve an information table through the Community & Driscoll Commons to engage with the campus community. Tabling is allowed in the Community Commons Canyon, 2nd Floor, and on the Bridge, as well as the approved exterior spaces surrounding the Commons and Campus Green.

Tabling reservations for the approved areas within the Driscoll & Community Commons and its controlled exterior spaces (Campus Green, Sturm Hall Patio & The Bridge) must be made at least 3 business days in advance in 25-Live (search for CCOM Table as your event location) and will be coordinated through the Community Commons Events Team.

The following guidelines apply:

• We will prioritize requests for tabling from DU groups intending to raise awareness of services, resources, or events that are available to DU students, faculty, or staff.

• All flyers, posters, or banners used during tabling must follow the DU Honor Code and cannot contain any profanity or offensive language and must adhere to the Community Commons Posting Policy.

• Any music played should be kept to a low volume and must not contain any profanity or explicit language.

• All noise should be kept to a low volume so as not to disrupt the classes that may be taking place in nearby academic spaces.

• If an RSO is asked to keep the volume down, this will count as a first offense.

• If an RSO is asked more than once to keep the volume down, you will be asked to return the table, and this will count as a second offense.

• Food and other give-away items are allowed provided they follow DU Approved Policies.

• Groups will be provided with 1 six-foot table and 2 chairs in a designated location. Organizations must provide all other equipment or materials. Access to power outlets is not guaranteed.

• Groups are responsible for ensuring that all materials and signage are removed from the table at the end of their reservation, and that tables and chairs are returned to the Community Commons Welcome Desk at the conclusion of the tabling event.
• Failure to adhere to these guidelines may result in a loss of future tabling privileges. RSOs may reinstate their privileges by paying a $25 fine.

All RSOs coordinating or participating in field trips or sponsoring an overnight off-campus event may need participants to fill out an Assessment of Risk & Release form (which must be reviewed by General Counsel). Please note that processes needing approval from the DU legal team can be timely.

Additionally, the following details should be shared with Campus Safety, the Office of Student Engagement, and your Staff/Faculty Advisor prior to departure via the Event Registration Form in CrimsonConnect:

• List of participants

• Departure and Return date/time details

• Destination name, address, and point-of-contact

• RSO Officer or Point-of-Contact who will be with the group throughout the event.

The University of Denver understands the importance of voter registration and will allow affiliated RSOs to table and encourage DU community members to register. RSOs are encouraged to connect with the Center for Community Engagement for the advancement of Scholarship and Learning (CCESL) when coordinating events and initiatives related to local, state, or national elections, and voter registration drives.

In order for the campus community to maintain its safety and educational procedures, the following rules must be followed:

• All RSOs wanting to table for voter registration must submit an event registration in CrimsonConnect

• RSO members tabling must stay within 5 feet of their assigned space, and

• Must not walk up to DU Community members but encourage individuals to come to them.

• RSOs must abide by all local, state, and federal laws as well as university policies.

• RSOs are allowed to invite Third Party organizations (i.e. Vote for America, America Votes, Project Vote) to aid them in the registration of DU Community Members, however: the sponsoring student organization will be held responsible and accountable for off-campus representatives' behavior and actions while on University property.

• Representatives from the off-campus entity must abide by all local, State, and federal laws as well as University policies, including those stated in the University of Denver Solicitation policy.

For more information about Voter Registration please visit the Colorado Secretary of State Website at: https://www.sos.state.co.us/pubs/elections

If an RSO requires an Assumption of Risk & Release Form for an event or activity, the RSO Officers must work with Enterprise Risk Management (ERM) for a risk assessment of the event and an evaluation of the requirement for an Assumption of Risk & Release Form.

A University Approved General Assumption of Risk Waiver can be accessed via CrimsonConnect as part of the Event Registration. It is possible to require event attendees to sign the waiver as part of their RSVP to the event.

If it is determined that a more specific Assumption of Risk & Release form is required for the event, it must be reviewed by the office of General Counsel through the University Contract Review Workflow.

It is not permissible to operate drones and other unmanned aircraft systems ("UAS") for hobby or recreational purposes on University property.

It is permissible to operate UAS on University property for research and educational purposes or other University approved purposes. Any such use must comply with all applicable legal requirements including FAA regulations. It is not permissible to photograph, video, monitor, or fly near areas where members of the University community or public would have a reasonable expectation of privacy.

All requests to operate a drone on/above University of Denver property, that are not related to DU educational research or projects, must be pre-approved by the Division of Campus Safety and the Division of Marketing & Communications.

The Division of Campus Safety has the authority to ground or suspend operations of a UAS that is not compliant with this policy or that presents a danger or unacceptable risk to the University community, the public, or University property.

Full policy language can be found here: https://www.du.edu/sites/default/files/2022-09/SAFE%207.10.031%20Unmanned%20Aircraft%20%28Drones%20and%20Model%20Aircraft%29_0.pdf

Events with expected attendance of 100+ will be required to have at least one (1) Campus Safety Officer present for the duration of the event. Campus Safety Officers will be billed to the event at the rate of $40 per hour per officer.

Certain types of events may require Denver Police Officers to be present. The decision to require Denver Police Officers in the place of or in addition to Campus Safety Officers will be made by the department of Campus Safety during the Event Registration Review.

The cost for Denver Police Officers will be the responsibility of the event organizers and will be billed at their current rate at the time of the event.

Under the City of Denver's Nuisance Abatement law, a public nuisance is any property or vehicle where criminal activity occurs, including noise offenses and disturbing the peace. In general, if any participant or member of the organization thinks that the music or people attending the event might be disturbing a Denver neighbor, it is advised that the organization reduce the volume of amplified sound.

More information can be found here: https://www.du.edu/communityvisitors/neighbors/studentguide.html

Hazing is a serious infraction of university regulations. The potential for hazing typically arises as part of a student's introduction to or initiation in an organization (fraternity, sorority, athletic team, or other group) in which there is often a perceived or real power differential between members of the organization and those newly joining it.

Hazing is defined by the University of Denver and the Office of Student Rights & Responsibilities as: Any act, even if committed with the consent or acquiescence of all parties, which endangers the psychological or physical health or safety of a person, or by which a person is encouraged to engage in conduct that a reasonable person would consider to be humiliating, when the act is explicitly or implicitly a condition of admission into, affiliation with, or continued membership in any group.

Actively or passively encouraging these acts is also prohibited. Additionally, some Student Organizations are affiliated with state, regional, national, or international organizations who have developed position statements or regulations concerning hazing and other forms of misconduct. The University of Denver will adjudicate any known violations of hazing and will report alleged violations to that organization's governing body or affiliated organizations.

Student Rights & Responsibilities action taken against Student Organizations shall be separate from action taken against individual members. Individual students involved in the Student Rights & Responsibilities for a Student Organization may be subject to the individual Student Rights & Responsibilities according to their involvement in a case.

Any individual or group found responsible for hazing will be subject to outcomes outlined in the University of Denver Honor Code. Students should also be aware that hazing is a class 3 misdemeanor under Colorado state law.

Examples of Hazing include but are not limited to:

• marching in line

• wearing apparel which is conspicuous and not normally in good taste, and/or inappropriate for the time of year

• calisthenics

• line-ups

• pledge/signature books

• periods of silence

• standing for a length of time

• personal servitude

• activities that would not normally construe hazing but because of time, place, or manner make them inappropriate

• sleep deprivation or interruption of consecutive sleep hours

• expected or forced consumption of food, drink (including alcohol), or other substance

• acts of humiliation or degradation (including streaking or wearing degrading or humiliating apparel)

• restrictions on eating or bathing

• acts that disrupt academic instruction or learning of others

• interruption or interference of academic commitments

• branding

• paddling in any form

• compromising (sexual) situations

All DU faculty, staff, students, or volunteers who drive DU owned/leased/rented vehicles or drive a personal vehicle as part of a DU-sponsored organization, program, or event must complete the online Driver Safety Course and submit to a Motor Vehicle Record (MVR) check coordinated by Enterprise Risk Management (ERM).

To enroll in the Driver Safety Course and request the MVR check, follow the instructions on the ERM website: https://www.du.edu/risk/driver_responsibilities.html

Complete both steps before driving on behalf of DU, and request a new MVR check every 3 years.

When driving a personal vehicle on behalf of DU, the driver's personal insurance provides primary coverage for any accidents. If driving a parent's vehicle, the student must be named on that parent's vehicle insurance. DU will not reimburse payments made toward personal policy deductibles. DU auto liability insurance is excess to personal coverage. This is a potentially large responsibility; if you are not comfortable with it, consider making other transportation arrangements.

The Risk Assessment Matrix can be used to evaluate the potential risk of an RSO event. The higher the Risk Assessment Score, the larger the potential risk, and the more lead-time an RSO should anticipate in the planning of the event.

https://crimsonconnect.du.edu/web_app?id=24399&menu_id=91595&if=1

In an effort to maintain the integrity of the Driscoll & Community Commons (DCC), the use of chalk (also known as "chalking") or any other marking instrument on any surface inside or within 50 feet of the DCC is prohibited. This includes the outdoor concourse and surrounding sidewalks of the DCC. We ask that this 50 foot perimeter be extended to any University Building. 
Additionally, chalking cannot be done on any vertical surfaces, including building wall exteriors and stair risers.

Chalking is subject to removal by University Facilities if the subject matter contains any of the following:

• Explicitly sexual messages, nudity or graphic images

• Glorification of alcohol/drug use

• Profanity, racist images or speech

• Dishonesty or disrespect for others

• Anything that is exclusionary in nature against any group on University of Denver's campus

The Commons contains digital displays throughout the building. The displays provide a sustainable and effective way to promote University activities, events, and educational opportunities by displaying well-produced, eye-catching advertisements to a large audience.

RSOs may provide advertisements to post to the LCD monitors in the Community Commons. Electronic Advertisements must be sent to CCDirector@du.edu and CCAssociateDirector@du.edu in one of the following formats, and should be sized 1920x1080px (Instagram Story Size):

• .BMP

• .EMF

• .EPS

• .EXIF

• .GIF

• .ICO

• .JPG

• .PNG

• .PSD

• .TIF

• .TIFF

• .WMF

Acceptable Content

• Announcements relating to significant student or faculty/staff achievements, awards, and accomplishments, or results of academic competitions (congratulatory listing of winners).

• Event information for upcoming activities sponsored or coordinated by University of Denver departments, student organizations and recognized alumni.

• Event information for activities to be held in or at University of Denver or the Commons but hosted or sponsored by an unaffiliated approved organization.

• Changes in timing or location of regularly scheduled classroom activities or special events.

• Upcoming deadline information for nominations, scholarship applications, event reservations, etc., for approved programs.

• Information on new programs, courses, or services available to students or faculty.

Unacceptable Content

• Classified ads (cars/apartments/bicycles/computers, etc.).

• Personal messages (one person to another).

• Political statements relating to campus, local or statewide.

• Violence, vulgarity or sexually suggestive language or images.

• Content, language, images, or reference to the use of alcohol or illegal substances.

• Racial/ethnic/gender or religious insensitivity through any language or images.

• Messages that conflict with the mission of University of Denver or the Commons.

All flyers must be approved prior to being posted on campus. Flyer approval expires after three weeks. Questions about flyering should be directed to specific building managers.

Flyers may not feature sex, alcohol, drugs, or swearing, and should reflect DU's commitment to diversity and inclusive excellence.

Flyers must be approved and stamped at the Community Commons Welcome Desk before posting them on permitted tack-boards (no gluing or taping permitted) in the following locations (up to 25 flyers):

• Anderson Academic Commons

• Community & Driscoll Commons

• Sturm Hall (only on-campus groups may post)

Any violations of these policies will count as a strike and will be documented by the Community Commons Operation staff. Organizations that violate these policies will receive a warning for the first and second offense. A third offense will result in loss of posting privileges. Organizations may reinstate their posting privileges by paying a $25 fine.

POSTING IN ALL OTHER SPACES, INCLUDING OUTDOOR LOCATIONS must be approved by the specific building manager and/or the Division of Campus Safety.

Most RSOs utilize Instagram as a way of sharing information about upcoming events. RSOs are encouraged to tag and share their posts with some of the University accounts as well:

• @UofDenver - main University Account, managed by the Division of Marketing & Communications

• @UofDenverCampus – Student Affairs & Inclusive Excellence managed account

• @USGDenver – USG's Instagram

• @DUDivCom – USG Diversity Committee Instagram

The Pulse Newsletter is a weekly newsletter sent to all Undergraduate Students on Wednesday Mornings. Each week events that are listed in CrimsonConnect are featured and shared as well as opportunities coming up in the next several weeks and news from around campus.

RSOs can ensure their events are shared through the Pulse by indicating the desire to have information published when completing the event registration form.

For non-event news that an RSO may wish to share, a submission form can be completed here: https://udenver.qualtrics.com/jfe/form/SV_elzEQ4LxZe0sDzg