A guide for RSO event planning
Most on-campus spaces can be reserved through the 25-Live system. Please make note of your auto-generated reference number when you make your request (see image to the left).
A screen-shot of your space reservation number from 25-Live or a full confirmation of a booked space for other spaces/off-campus locations will be required as part of event registration.
For events at a non-25-Live reservable space, please upload an event agreement for the venue you're working with (or if this is not applicable either, please select "Off-Campus" as the location in 25-Live)
Use the "CREATE EVENT" button to register your event in CrimsonConnect.
ONLY those listed as an OFFICER on your CrimsonConnect Group Page will have the option to create an event.
If your RSO has requested USG Funds for an event, those funds will not be released to your RSO until an event registration has been submitted for the event.
The Office of Student Engagement will either give final approval or request modifications to your event registration via the CrimsonConnect CHAT feature. Some events may require additional review by the DU Event Advisory Group, who may request that your RSO prepare a short presentation. Once approved, your event will be updated and posted to the CrimsonConnect Event Slider (and if requested in the Pulse newsletter).
Auxillary Services Requests:
To request tables, chairs, electrical, recycling bins, trash bins, and cleaning, fill out the Event Request Form
Request A/V services for an event by completing the Event Media Request Form.
For A/V Requests that are off campus, please fill out the Off Campus Event Media Request Form.
All guest and event parking must be requested through the online booking reservation system.
To order catering from Sodexo, call 303-871-7737 or visit Sodexo’s website at least two weeks before the event.
Using CrimsonConnect to Create Events & Track Attendance - Video Webinar (right-click to open link in new tab/window)
Use the QR-Code Check-in slide linked here to easily track attendance at your events. You will fill in the parts highlighted in yellow before the event and then either print or display the instructions at the start of your event.
For in-person events print out for the check in-table or display on a screen at the front of the room. For virtual events, use the "share screen" feature as attendees join the call.