Event Planning and Execution

Event Basics

Event Planning Guides and Connection with 4D

Event Registration

When planning and registering an event, RSOs are encouraged to start with space and ensure that an event location booking request has been submitted before continuing on to book other elements of the event. Once a space request has been put in, even before it has been confirmed, RSOs can register the event in CrimsonConnect. The following timeline should be followed for event registrations in CrimsonConnect:

3-6 Weeks Ahead of Events that meet any of the following criteria...

  • Estimated in-person attendance of 100+
  • Guest Speaker or Performer(s)
  • Off-Campus or Overnight Event
  • Charging for Admission
  • Any event requiring Contracts for things like paid performers, caterers, etc. Reminder that Contracts & COIs must be submitted via event registration on CrimsonConnect 6-8 weeks prior to the event. Students and advisors can NEVER sign contracts on behalf of their RSO
  • Public Film Screening, requiring special licensing to screen
  • Outdoor Event, requiring special permits or special event setup
  • Recreational Activities, such as 5K races, contact sports, etc.

1-2 Weeks Ahead of In-Person Events that meet any of the following criteria...

  • Estimated Attendance under 100
  • On-Campus Events requiring additional facilities or A/V requests to be brought to the space (tables, chairs, trash/recycling, microphones, speakers etc.)

3 Days Ahead of events that are...

  • Recurring RSO meetings
  • Tabling Requests (Tables must be requested through 25-Live)

  1. 1

    Start with Your Space

    Most on-campus spaces can be reserved through the 25-Live system. Please make note of your auto-generated reference number when you make your request (see image to the left).

    A screen-shot of your space reservation number from 25-Live or a full confirmation of a booked space for other spaces/off-campus locations will be required as part of event registration.

    For events at a non-25-Live reservable space, please upload an event agreement for the venue you're working with (or if this is not applicable either, please select "Off-Campus" as the location in 25-Live)

  2. 2

    Register Your Event on CrimsonConnect

    Use the "CREATE EVENT" button to register your event in CrimsonConnect.

    ONLY those listed as an OFFICER on your CrimsonConnect Group Page will have the option to create an event.

    If your RSO has requested USG Funds for an event, those funds will not be released to your RSO until an event registration has been submitted for the event.

  3. 3

    Final Approval/Denial

    The Office of Student Engagement will either give final approval or request modifications to your event registration via the CrimsonConnect CHAT feature. Some events may require additional review by the DU Event Advisory Group, who may request that your RSO prepare a short presentation. Once approved, your event will be updated and posted to the CrimsonConnect Event Slider (and if requested in the Pulse newsletter).

If your RSO has requested USG Funds for an event, those funds will not be released to your RSO until an event registration has been submitted for the event.

The Student Engagement Team will either give final approval or request modifications to your event registration via the CrimsonConnect chat feature. Some events may require additional review by additional campus partners, who may have additional questions for your group. Once approved, your event will be updated and posted to the CrimsonConnect Event list (and if requested, in the Pulse newsletter).

Any non-compliance with the event registration will be referred to The Office of Student Rights and Responsibility. Cases will be reviewed and processed for either individual student and/or student organizational level conduct, depending on the severity of the violation. Possible outcomes for recurring non-compliance:

  • Freezing RSO funds for a period of time
  • Freezing RSO event approvals for a period of time

Booking Event Needs

Tracking Attendance

CrimsonConnect can be used to track attendance at your events. Some of the options presented in the following video may not be available at the University of Denver at this time, but using the QR Codes and manual name entry options can be done: https://vimeopro.com/campusgroups/recorded-trainings/video/458963241

Special Event Type Considerations and Policies

  • Catered Events in the Community Commons

    FOOD & BEVERAGE: You must use Sodexo Catering if you plan to spend more than $500 unless pre-approved by the Sodexo and Driscoll & Community Commons team for an exception.

    ALCOHOL: No outside alcohol is allowed. All alcohol served must be provided by Sodexo TIPS Certified staff.

    3RD PARTY VENDORS: Outside vendors, or any representative from the restaurant where food was ordered, ARE allowed to enter the Driscoll & Community Commons to either deliver or set up. If they are serving food, they are required to use their own equipment and utensils.

  • Casino Nights, Gambling, and Raffle Events

    Casino nights or raffles for which an individual attendee does not have the ability to pay more to increase their chances of winning can be hosted by an RSO without any additional approvals required. All attendees must have the same chances of winning (ex: all attendees are provided the same starting number/value of casino chips, or all attendees are provided the same number of raffle tickets upon entry to the event with no ability to purchase additional chips/tickets).

    Otherwise, the state of Colorado has specific laws that set forth the obligations that must be met to hold a raffle. The Secretary of State of Colorado has listed helpful information about obtaining a raffle license on their website: https://www.sos.state.co.us/pubs/bingo_raffles/bingoHome.html

    The University of Denver requires that a department, student organization, etc. obtain approval of the raffle before applying for a license.

  • Demonstrations and Activism Events on Campus

    As a large and complex organization with a defined function and legal responsibilities, the University has established policies and procedures to safeguard its educational and larger operational processes, to protect individual and institutional rights and property, and to ensure the safety of all members of the University community. To those ends, and as a private landowner, the University reserves the right to regulate time, place, and manner of campus activities to ensure that the institutional mission, daily functions, and safety are not compromised.

    As an educational institution, we are fundamentally committed to the benefits of the robust engagement of a range of facts and information, and of diverse experiences and opinions, through varied modes of inquiry and expression. We recognize and value the difficult tensions between the long tradition of academic freedom, and the larger free thought and speech rights, and the personal and social responsibilities we all hold when exercising them.

    More detailed information regarding planning on-campus Demonstrations, Protests and Rallies can be found here: https://crimsonconnect.du.edu/get_file?pid=65b898e6a14b62b077dd7d6bb4b1f526c826da301b87e11f9d1ab6a44abd15da

  • Discoveries Week and Exam Week Events

    The University of Denver is committed to providing a fun and welcoming first week on campus for all incoming and returning students each year. As such, RSOs, Fraternities, Sororities, and Club Sports are not permitted to host events during Discoveries Week. To this end, students and organizations are encouraged to participate in University-planned Discoveries Week and Discoveries After Dark programming (such as Rec-Night and the Involvement Fair).

    In commitment to our academic partners, we support a quiet and studious environment during exams. RSOs may host Study Breaks during exams, if they so choose. Study Breaks are intended to provide an alternative to events, but not pose a significant distraction to campus. Study Breaks must comply with all the following:

    • The activity must be open only to group members
    • The activity must last no longer than 2 hours
    • The activity must not include any criteria that would trigger "Special Event" registration (registration required 3-6 weeks in advance)
    • The activity cannot be ticketed
  • Events with Alcohol

    Student Activities Fees (therefore, funds allocated by USG) or federal or state grant or contract funds, CANNOT be used to purchase alcohol under any circumstance. RSOs MUST register any events where alcohol may be present on CrimsonConnect.Individuals who consume alcohol – either on University Premises or while engaged in University-related activities in the community – must follow the University's policies. These policies are guided by the following beliefs:

    • Consumption of alcoholic beverages should be limited to persons of legal age and undertaken only by personal choice.
    • Those who choose to consume alcoholic beverages should do so responsibly and in moderation.
  • Events with Minors

    RSOs MUST register any events where minors will be present on CrimsonConnect. Depending on the event specifics, students participating in programs with minors through an RSO event may be required to successfully complete a criminal background check prior to the event being approved.

    Any DU student who will be volunteering/staffing the event with minors MUST watch/review this 10 minute video: https://youtu.be/ii6GFUM5xg8

    The full University Policy for the Protection of Minors on University Premises can be found here: https://www.du.edu/sites/default/files/2023-06/RISK%202.50.060%20Protection%20of%20Minors%20on%20University%20Premises.pdf

    For more information about hosting minors on campus, please visit: https://www.du.edu/youth-on-campus

  • Film Screening and Movie Licensing

    RSOs wishing to host a public film-screening should work with the Student Engagement Team to properly purchase licensing of movies for public viewing and copyright compliance. This can be done by indicating that there will be a film screening as part of the event in the CrimsonConnect Event Registration form.

    The showing of a movie will be considered a "public screening", and thus require the purchasing of screening rights if any of the following is true:

    • You will be showing the movie to people other than members of your family or a small group of your friends.
    • You will be showing the movie in a place that is open to people other than members of your family or a small group of your friends (for example, a classroom, the Community Commons, Davis Auditorium, AAC 290, etc.), whether any such people attend.
    • The film is NOT available through the University Library
    • The screening does NOT include an educational component or discussion led by University Faculty
  • Food Trucks at Events

    Food trucks may be allowed at events held on Campus or Carnegie Green. When inviting food trucks or similar vendors to campus, please remember the University requires the vendor to have proof of insurance including, and you will be required to provide this as part of the Event Registration form (upload with Contract for the truck):

    • General Liability ($1m/$2m) naming DU as an additional insured
    • Auto ($1m)
    • Work Comp coverage of $1m or statutory limits, if the vendor has any employees
    • A valid business license
    • Meet or exceed local health regulations - Obtain a copy of the vendor's last health inspection report before contracting with the vendor.

    A brick pavers permit is required for trucks that will be driving/parking on any of the brick sidewalks, and the license plate number and weight of the vehicle will be required before a permit is issued. Brick Pavers Permits must be requested through Facilities via the Work Order Form: Event Work Order.

    If the food truck is involved in and collecting money as part of a fundraiser, additional conversations with the Student Engagement Team (studentengagement@du.edu) and/or SAIE Business Office may be required (studentcomptroller@du.edu).

    If a truck/vendor will be parking on campus, please remember to coordinate with Campus Safety for parking on the sidewalks/fire lanes, and with Parking Services if parking in lots around campus.

    General rules and good practices include:

    • Glass containers should not be used/sold
    • Vendors must store and dispose of the waste they generate (for example, oil from fryers, grease from grills, food waste used in production, wash and rinse water)
    • Vehicles should be in good working order (no oil, transmission, radiator, or similar leaks);
    • Clean-up can be charged to the vendors or the sponsoring group by Facilities, Parking Services, Campus Safety, and/or Risk Management
    • Food Trucks should be responsible for clean-up of the area around the truck. If they do not, the responsibility will fall to the sponsoring group.
  • Sponsorships and Corporate Solicitations

    Persons not employed or otherwise authorized by the University are prohibited from soliciting funds or signatures, distributing literature or gifts, offering to sell merchandise or services or engaging in any other solicitations or similar activity on university property.

    For purposes of this guideline, "Solicitation" or "Soliciting" shall include: peddling or otherwise selling, purchasing or offering goods and services for sale or purchase, distributing advertising materials, circulars or product samples, or engaging in any other conduct relating to any outside business interests or for profit or personal economic benefit on University property or using University resources without University approval, canvassing, seeking to obtain membership in or support for any non-University organization, requesting contributions, and posting or distributing handbills, pamphlets, petitions, and the like of any kind on University property or using University resources (including without limitation bulletin boards, computers, mail, e-mail and telecommunication systems, photocopiers and telephone lists and databases).

    RSOs interested in bringing off-campus entities to campus to their student organization events must seek approval from Student Engagement, and the following conditions should apply:

    • The off-campus entity's purpose must align directly with the listed mission of the RSO
    • The solicitation activity must be noted during the Event Registration process prior to engaging University of Denver community members
    • A member of the RSO must remain with the off-campus entity's representatives for the duration of their time on University property
    • Representatives from the off-campus entity must abide by all local, state, and federal laws as well as University policies
    • The sponsoring student organization will be held responsible and accountable for off-campus representatives' behavior and actions while on University property.
  • Tabling Events

    The University of Denver allows DU departments, programs, and registered student, faculty, or staff organizations to reserve an information table through the Community & Driscoll Commons to engage with the campus community. Tabling is allowed in the Community Commons Canyon, 2nd Floor, and on the Bridge, as well as the approved exterior spaces surrounding the Commons and Campus Green.

    Tabling reservations for the approved areas within the Driscoll & Community Commons and its controlled exterior spaces (Campus Green, Sturm Hall Patio & The Bridge) must be made at least 3 business days in advance in 25-Live (search for CCOM Table as your event location) and will be coordinated through the Community Commons Events Team.

    The following guidelines apply:

    • We will prioritize requests for tabling from DU groups intending to raise awareness of services, resources, or events that are available to DU students, faculty, or staff.
    • All flyers, posters, or banners used during tabling must follow the DU Honor Code and cannot contain any profanity or offensive language and must adhere to the Community Commons Posting Policy.
    • Any music played should be kept to a low volume and must not contain any profanity or explicit language.
    • All noise should be kept to a low volume so as not to disrupt the classes that may be taking place in nearby academic spaces.
    • If an RSO is asked to keep the volume down, this will count as a first offense.
    • If an RSO is asked more than once to keep the volume down, you will be asked to return the table, and this will count as a second offense.
    • Food and other give-away items are allowed provided they follow DU Approved Policies.
    • Groups will be provided with 1 six-foot table and 2 chairs in a designated location. Organizations must provide all other equipment or materials. Access to power outlets is not guaranteed.
    • Groups are responsible for ensuring that all materials and signage are removed from the table at the end of their reservation, and that tables and chairs are returned to the Community Commons Welcome Desk at the conclusion of the tabling event.
    • Failure to adhere to these guidelines may result in a loss of future tabling privileges. RSOs may reinstate their privileges by paying a $25 fine.
  • Travel, Off-Campus, and Overnight Events

    All RSOs coordinating or participating in field trips or sponsoring an overnight off-campus event may need participants to fill out an Assessment of Risk & Release form (which must be reviewed by General Counsel). Please note that processes needing approval from the DU legal team can be timely.

    Additionally, the following details should be shared with Campus Safety, the Office of Student Engagement, and your Staff/Faculty Advisor prior to departure via the Event Registration Form in CrimsonConnect:

    • List of participants
    • Departure and Return date/time details
    • Destination name, address, and point-of-contact
    • RSO Officer or Point-of-Contact who will be with the group throughout the event.
  • Voter Registration Drives

    The University of Denver understands the importance of voter registration and will allow affiliated RSOs to table and encourage DU community members to register. RSOs are encouraged to connect with the Center for Community Engagement for the advancement of Scholarship and Learning (CCESL) when coordinating events and initiatives related to local, state, or national elections, and voter registration drives.

    In order for the campus community to maintain its safety and educational procedures, the following rules must be followed:

    • All RSOs wanting to table for voter registration must submit an event registration in CrimsonConnect
    • RSO members tabling must stay within 5 feet of their assigned space, and
    • Must not walk up to DU Community members but encourage individuals to come to them.
    • RSOs must abide by all local, state, and federal laws as well as university policies.
    • RSOs are allowed to invite Third Party organizations (i.e. Vote for America, America Votes, Project Vote) to aid them in the registration of DU Community Members, however: the sponsoring student organization will be held responsible and accountable for off-campus representatives' behavior and actions while on University property.
    • Representatives from the off-campus entity must abide by all local, State, and federal laws as well as University policies, including those stated in the University of Denver Solicitation policy.

    For more information about Voter Registration please visit the Colorado Secretary of State Website at: https://www.sos.state.co.us/pubs/elections

Risk Management and Safety Procedures

  • Assumption of Risk and Release

    If an RSO requires an Assumption of Risk & Release Form for an event or activity, the RSO Officers must work with Enterprise Risk Management (ERM) for a risk assessment of the event and an evaluation of the requirement for an Assumption of Risk & Release Form.

    A University Approved General Assumption of Risk Waiver can be accessed via CrimsonConnect as part of the Event Registration. It is possible to require event attendees to sign the waiver as part of their RSVP to the event.

    If it is determined that a more specific Assumption of Risk & Release form is required for the event, it must be reviewed by the office of General Counsel through the University Contract Review Workflow.

  • Drones

    It is not permissible to operate drones and other unmanned aircraft systems ("UAS") for hobby or recreational purposes on University property.

    It is permissible to operate UAS on University property for research and educational purposes or other University approved purposes. Any such use must comply with all applicable legal requirements including FAA regulations. It is not permissible to photograph, video, monitor, or fly near areas where members of the University community or public would have a reasonable expectation of privacy.

    All requests to operate a drone on/above University of Denver property, that are not related to DU educational research or projects, must be pre-approved by the Division of Campus Safety and the Division of Marketing & Communications.

    The Division of Campus Safety has the authority to ground or suspend operations of a UAS that is not compliant with this policy or that presents a danger or unacceptable risk to the University community, the public, or University property.

    Full policy language can be found here: https://www.du.edu/sites/default/files/2022-09/SAFE%207.10.031%20Unmanned%20Aircraft%20%28Drones%20and%20Model%20Aircraft%29_0.pdf

  • Event Security

    Events with expected attendance of 100+ will be required to have at least one (1) Campus Safety Officer present for the duration of the event. Campus Safety Officers will be billed to the event at the rate of $40 per hour per officer.

    Certain types of events may require Denver Police Officers to be present. The decision to require Denver Police Officers in the place of or in addition to Campus Safety Officers will be made by the department of Campus Safety during the Event Registration Review.

    The cost for Denver Police Officers will be the responsibility of the event organizers and will be billed at their current rate at the time of the event.

  • Events with Outdoor Amplified Sound

    Under the City of Denver's Nuisance Abatement law, a public nuisance is any property or vehicle where criminal activity occurs, including noise offenses and disturbing the peace. In general, if any participant or member of the organization thinks that the music or people attending the event might be disturbing a Denver neighbor, it is advised that the organization reduce the volume of amplified sound.

    More information can be found here: https://www.du.edu/communityvisitors/neighbors/studentguide.html

  • Hazing

    Hazing is a serious infraction of university regulations. The potential for hazing typically arises as part of a student's introduction to or initiation in an organization (fraternity, sorority, athletic team, or other group) in which there is often a perceived or real power differential between members of the organization and those newly joining it.

    Hazing is defined by the University of Denver and the Office of Student Rights & Responsibilities as: Any act, even if committed with the consent or acquiescence of all parties, which endangers the psychological or physical health or safety of a person, or by which a person is encouraged to engage in conduct that a reasonable person would consider to be humiliating, when the act is explicitly or implicitly a condition of admission into, affiliation with, or continued membership in any group.

    Actively or passively encouraging these acts is also prohibited. Additionally, some Student Organizations are affiliated with state, regional, national, or international organizations who have developed position statements or regulations concerning hazing and other forms of misconduct. The University of Denver will adjudicate any known violations of hazing and will report alleged violations to that organization's governing body or affiliated organizations.

    Student Rights & Responsibilities action taken against Student Organizations shall be separate from action taken against individual members. Individual students involved in the Student Rights & Responsibilities for a Student Organization may be subject to the individual Student Rights & Responsibilities according to their involvement in a case.

    Any individual or group found responsible for hazing will be subject to outcomes outlined in the University of Denver Honor Code. Students should also be aware that hazing is a class 3 misdemeanor under Colorado state law.

    Examples of Hazing include but are not limited to:

    • marching in line
    • wearing apparel which is conspicuous and not normally in good taste, and/or inappropriate for the time of year
    • calisthenics
    • line-ups
    • pledge/signature books
    • periods of silence
    • standing for a length of time
    • personal servitude
    • activities that would not normally construe hazing but because of time, place, or manner make them inappropriate
    • sleep deprivation or interruption of consecutive sleep hours
    • expected or forced consumption of food, drink (including alcohol), or other substance
    • acts of humiliation or degradation (including streaking or wearing degrading or humiliating apparel)
    • restrictions on eating or bathing
    • acts that disrupt academic instruction or learning of others
    • interruption or interference of academic commitments
    • branding
    • paddling in any form
    • compromising (sexual) situations
  • Student Use of Personal Vehicles

    All DU faculty, staff, students, or volunteers who drive DU owned/leased/rented vehicles or drive a personal vehicle as part of a DU-sponsored organization, program, or event must complete the online Driver Safety Course and submit to a Motor Vehicle Record (MVR) check coordinated by Enterprise Risk Management (ERM).

    To enroll in the Driver Safety Course and request the MVR check, follow the instructions on the ERM website: https://www.du.edu/risk/driver_responsibilities.html

    Complete both steps before driving on behalf of DU, and request a new MVR check every 3 years.

    When driving a personal vehicle on behalf of DU, the driver's personal insurance provides primary coverage for any accidents. If driving a parent's vehicle, the student must be named on that parent's vehicle insurance. DU will not reimburse payments made toward personal policy deductibles. DU auto liability insurance is excess to personal coverage. This is a potentially large responsibility; if you are not comfortable with it, consider making other transportation arrangements.

  • Risk Assessment Matrix

    The Risk Assessment Matrix can be used to evaluate the potential risk of an RSO event. The higher the Risk Assessment Score, the larger the potential risk, and the more lead-time an RSO should anticipate in the planning of the event.


Promotion and Marketing Strategies & Policies

  • Chalking

    In an effort to maintain the integrity of the Driscoll & Community Commons (DCC), the use of chalk (also known as "chalking") or any other marking instrument on any surface inside or within 50 feet of the DCC is prohibited. This includes the outdoor concourse and surrounding sidewalks of the DCC. We ask that this 50 foot perimeter be extended to any University Building. 
    Additionally, chalking cannot be done on any vertical surfaces, including building wall exteriors and stair risers.

    Chalking is subject to removal by University Facilities if the subject matter contains any of the following:

    • Explicitly sexual messages, nudity or graphic images
    • Glorification of alcohol/drug use
    • Profanity, racist images or speech
    • Dishonesty or disrespect for others
    • Anything that is exclusionary in nature against any group on University of Denver's campus
  • Digital Displays in Community Commons

    The Commons contains digital displays throughout the building. The displays provide a sustainable and effective way to promote University activities, events, and educational opportunities by displaying well-produced, eye-catching advertisements to a large audience.

    RSOs may provide advertisements to post to the LCD monitors in the Community Commons. Electronic Advertisements must be sent to CCDirector@du.edu and CCAssociateDirector@du.edu in one of the following formats, and should be sized 1920x1080px (Instagram Story Size):

    • .BMP
    • .EMF
    • .EPS
    • .EXIF
    • .GIF
    • .ICO
    • .JPG
    • .PNG
    • .PSD
    • .TIF
    • .TIFF
    • .WMF

    Acceptable Content

    • Announcements relating to significant student or faculty/staff achievements, awards, and accomplishments, or results of academic competitions (congratulatory listing of winners).
    • Event information for upcoming activities sponsored or coordinated by University of Denver departments, student organizations and recognized alumni.
    • Event information for activities to be held in or at University of Denver or the Commons but hosted or sponsored by an unaffiliated approved organization.
    • Changes in timing or location of regularly scheduled classroom activities or special events.
    • Upcoming deadline information for nominations, scholarship applications, event reservations, etc., for approved programs.
    • Information on new programs, courses, or services available to students or faculty.

    Unacceptable Content

    • Classified ads (cars/apartments/bicycles/computers, etc.).
    • Personal messages (one person to another).
    • Political statements relating to campus, local or statewide.
    • Violence, vulgarity or sexually suggestive language or images.
    • Content, language, images, or reference to the use of alcohol or illegal substances.
    • Racial/ethnic/gender or religious insensitivity through any language or images.
    • Messages that conflict with the mission of University of Denver or the Commons.
  • Flyering

    All flyers must be approved prior to being posted on campus. Flyer approval expires after three weeks. Questions about flyering should be directed to specific building managers.

    Flyers may not feature sex, alcohol, drugs, or swearing, and should reflect DU's commitment to diversity and inclusive excellence.

    Flyers must be approved and stamped at the Community Commons Welcome Desk before posting them on permitted tack-boards (no gluing or taping permitted) in the following locations (up to 25 flyers):

    • Anderson Academic Commons
    • Community & Driscoll Commons
    • Sturm Hall (only on-campus groups may post)

    Any violations of these policies will count as a strike and will be documented by the Community Commons Operation staff. Organizations that violate these policies will receive a warning for the first and second offense. A third offense will result in loss of posting privileges. Organizations may reinstate their posting privileges by paying a $25 fine.

    POSTING IN ALL OTHER SPACES, INCLUDING OUTDOOR LOCATIONS must be approved by the specific building manager and/or the Division of Campus Safety.

  • Instagram

    Most RSOs utilize Instagram as a way of sharing information about upcoming events. RSOs are encouraged to tag and share their posts with some of the University accounts as well:

    • @UofDenver - main University Account, managed by the Division of Marketing & Communications
    • @UofDenverCampus – Student Affairs & Inclusive Excellence managed account
    • @USGDenver – USG's Instagram
    • @DUDivCom – USG Diversity Committee Instagram
  • The Pulse

    The Pulse Newsletter is a weekly newsletter sent to all Undergraduate Students on Wednesday Mornings. Each week events that are listed in CrimsonConnect are featured and shared as well as opportunities coming up in the next several weeks and news from around campus.

    RSOs can ensure their events are shared through the Pulse by indicating the desire to have information published when completing the event registration form.

    For non-event news that an RSO may wish to share, a submission form can be completed here: https://udenver.qualtrics.com/jfe/form/SV_elzEQ4LxZe0sDzg

Collaboration with Other Organizations

At the University of Denver, we value the spirit of collaboration and recognize that working together with other RSOs can lead to enriching experiences, enhanced resources, and a stronger sense of community.

  • Identifying Collaboration Opportunities

    Below are a few suggested ways to identify collaboration opportunities:

    • Attend other RSO Events: Keep an eye out for events organized by other RSOs or units on campus. Attending events like this can help your RSO connect with others for future collaboration opportunities.
    • Network and Communicate: Encourage your RSO members to actively engage with students involved in other RSOs.
    • Collaborative Brainstorming: Host brainstorming sessions within your RSO to generate ideas for possible collaborations with other groups. Discuss shared interests and objectives to ensure the partnership aligns with your RSO's mission.
  • Initiating, Building & Sustaining Collaboration

    Some best practices for initiative collaborative partnerships:

    • Reach Out Early: Start planning collaborations well in advance to allow ample time for coordination and promotion. Early communication helps in accommodating schedules and addressing any challenges that may arise.
    • Identify Common Goals & Clear Objectives: Ensure both organizations share common goals and clear expected outcomes of the partnership. A shared vision will enhance the success and impact of joint initiatives.
    • Designate Points of Contact & Divide Responsibilities: Appoint representatives from each organization who will serve as primary points of contact to streamline communication. Clearly outline the responsibilities of each organization.
    • Regular Meetings: Schedule regular meetings/check-ins to discuss progress and address challenges.
    • Celebrate Success: Acknowledge the contributions of each organization. Celebrate the successes and milestones together to strengthen the bond between the partnering groups.

    Remember, collaborating with other organizations on campus can be a rewarding experience that expands your organization's impact and fosters a more inclusive and vibrant campus community. Embrace the diversity of ideas, perspectives, and strengths that each organization brings, and together, you can achieve remarkable outcomes.

Post-Event Debrief

As an RSO, it is essential to continuously improve and refine your activities to create memorable experiences for your members and the broader campus community. The post-event debrief is a crucial step in this process, allowing your organization to reflect on the event's execution, identify strengths, address weaknesses, and generate insights for future endeavors.